Administrative Assistant (FBC) - Greensboro

Why Join Alexander Youth Network?

Founded in 1888, Alexander Youth Network is the leading provider of children's mental and behavioral health in North Carolina and serves over 10,000 children and youth adults annually. Headquartered in Charlotte with service locations in the central, western, and Southern Piedmont regions of the state, Alexander combined a variety of treatment programs into a complete Service Array, to meet the need of our clients - wherever they are.

To learn more about services, please visit www.alexanderyouth.network.org

What you would do:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional duties may be assigned.

  • Maintain front desk by exhibiting a professional appearance and appropriate behaviors.  Greet visitors, ascertain nature of business, and route visitor(s) to appropriate person. 
  • Answer switchboard and provide information to callers or route call to appropriate personnel. May also supervise children in reception area during therapy appointments, as required.
  • Attend select program meetings with Program Director. Prepare meeting agendas and materials.  Record minutes of program meetings as required.
  • Manage various ongoing tasks and projects from inception to completion. Executes short-term special projects for members of administration as assigned
  • Schedule and arrange travel, reservations, meetings, conference rooms, and other appointments.  Maintain administrative schedules.
  • Maintain medical charts for program.
  • Draft and distribute administrative correspondence. 
  • Prepare, compile and disseminate statistical and progress reports regularly.
  • Order and maintain all office/equipment supplies for FBC office.
  • Represent agency as a member of various committees within the FBC Building and able to effectively communicate updates and changes within the building that effect the FBC staff.
  • Follow safety, health, infection control policies and procedures.

Intake Duties:

  • Entering client information into the clinical system - this includes maintaining client  profile, assessments, enrollments, diagnoses, etc
  • Gathering insurance information, verifying benefits, getting authorizations
  • Making and maintaining client records
  • Setting up intakes and getting legal documentation signed

Billing Duties:

  • Entering activities daily into billing system, reconciling activities
  • Tagging services which means billing can proceed with processing

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma. One year(s) related experience, preferably in a non-profit organization. Proficiency in MS Office applications with intermediate knowledge of MS Excel and MS Outlook. Knowledge in ECHO Clinicians Desktop software desired but not necessary. 

What We Offer:

Alexander offers a comprehensive benefits package which includes:

  • Medical with Employer-Sponsored HRA
  • Dental
  • Vision
  • 401(k) with Employer Match
  • Employer-Paid Life, AD&D, STD, and LTD
  • Paid Time Off and Paid Holidays
  • Employee Recognition Programs
  • Continuing Education Units (CEUs) at no cost
  • Discounts and Perks such as AAA, credit union membership, and more!

Alexander youth network provides equal employment opportunities (EEO) to all employees and applicants for employment and complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities